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Four things to consider when creating a time-off policy

June 10, 2014 at 2:43 PM

When running a business in the United States, there are no federal laws mandating employers to provide workers with any type of paid time off. However, many businesses will find a wide range of benefits are gained by providing their employees with time off, especially during certain circumstances. This isn't to imply that the time taken off by employees should always be paid, but it does mean after working for an employer for so long, employees deserve rewards.

If your company is considering creating a time-off policy, make sure to keep the following considerations in mind:

Tip #1: Research state laws

The state that your company is operating in may have some type of time-off or paid-leave rules. If it does, then your policy needs to stay in complete compliance with these laws. In fact, these laws will heavily influence the creation of your policy.

Tip #2: Do your best to be fair

If you provide one employee with so many days off after working for a certain length of time, then any employee working that amount of time should earn the equal amount of time off. The main point to remember is that your time-off policies should be consistent throughout your entire workplace.

Tip #3: Understand the benefits of a time tracker

In order to be fair with your time-off policies, you need to make sure that you are appropriately keeping track of each employee's hours worked, as well as the hours that they have used toward their time-off accrual. One of the best ways to do this is by using personal records software. Not only does this help keep track of time-off benefits, but it also helps you manage your employees’ personal records.

Tip #4: Don't ask why

If an employee wants to take a day off for being sick, and he or she has sick days built up, then there's really no reason to ask about the sickness he or she is suffering from. Simply let the employee use his or her accrual days. If, however, the employee doesn't have any sick or personal days, then you'll want to ask for some type of doctor's note. You don't want anyone taking advantage of your time-off policy because it could be a disadvantage to those who actually have days built up to take off.

Your policy is your policy. Always identify any state or local laws that you need to stay in compliance with, but other than that, you can create your time-off policies however you wish. Just make sure to create them in a manner that your employees are treated fairly.

Tags: personnel records time-off policies
Category: Employee Benefit

Staff Files has been helping small- and mid-sized businesses manage their employees' time-off accruals for over 10 years. Try out the free demo/trial edition of this personnel software to see how easy it can be to manage vacation, sick time, holiday time, personal time, PTO, or any other type of time off your company keeps track of.


Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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