Calculate vacation with time-off policies in Staff Files
With Staff Files personnel software you can set up unique time-off policies that will calculate paid time off (PTO) accruals the way your organization dictates. You can set up multiple policies and enroll employees into the vacation and sick day policies that are appropriate for them. Whenever an employees takes a day off from work all you have to do is enter the deduction to the Accruals ledger and it will calculate the remaining balance for you.
You can define an Auto Accrual Policy according to your company’s employee leave guidelines and it will automatically add accruals to an employee’s time-off account. With an easy, step-by-step wizard, you can quickly create a new auto accrual policy in minutes. How do you use our personnel software to manage time-off accruals?
To see the Auto Accrual Policy wizard in action, watch this video to learn how it can calculate time off work automatically.
Set up the automatic accruals once and let the HR software do the work for you. With Staff Files, there are two easy ways to enroll an employee in an auto accrual policy: manually or with the Group Enrollment Tool.
Enroll a Group of Employees in a Time-Off Policy with the Group Enrollment Tool
Group Enrollment Tool is helpful when you’re enrolling a large group of employees at a time. For example, use the Group Enrollment Tool when you are starting to use Staff Files for the first time or when you implement a new employee PTO policy company-wide. The Group Enrollment Tools lets you add the same policy to a group of employee records all at one time.
Watch this video to see how easy it is to enroll employees in Auto Accrual policies.
After you’ve enrolled each employee in the appropriate employee leave policy, all you have to do is enter manual deductions when an employee takes a day off from work. It’s easy to add a deduction transaction when an employee takes a day off work. The accrual balances are automatically updated when the deductions are entered into Staff Files.
Enter an Employee's Time Away From Work
Add the start date, type of transaction, days or hours of time off taken, length of absence, and miscellaneous notes to enter a manual deduction in Staff Files.
You can enter other types of manual transactions, too, such as time earned, new balance, or no action when you just want to add a note to the Accrual tab of an employee record.
Watch this video see you how you could deduct time away from work using Staff Files.
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Staff Files is PC-based software that will run on Windows 2000/NT/Me/XP/Vista/7/8. There are three easy ways to purchase this affordable personnel software: